CYP Operations Clerk

I.  INTRODUCTION

This position is located within the Morale, Welfare and Recreation Department’s Child & Youth Programs aboard Naval Station, Guantanamo Bay, Cuba.  The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tasks in support of CYP.

 

II. MAJOR DUTIES AND RESPONSIBILITIES

Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the Child Development Program (e.g., CDC, CDH, R&R, and USDA).  Provides front desk coverage, logs children in and out of the facility, informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures. Ensures child registration and enrollment paperwork is completed and current.  Maintains current waiting list.  Ensures that all USDA food program records are accurate, up-to date and readily available.  Reviews and submits completed paperwork for background checks.  Collects fees and charges and records payments in accordance with proper procedures.  Notifies supervisor of all delinquent payments.  Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.  Maintains office files and records.  Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.  Takes messages and returns calls.  Provides required information to requesting agencies which include but are not limited to, Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA. Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.  Conducts research of records and follows up in order to resolve discrepancies and problems.  Notifies supervisor of any discrepancies found and informs supervisor of any issues/problems that cannot be resolved.  Responsible for monitoring all supplies and resources and notifies supervisor of items that need to be ordered.

 

III. REQUIREMENTS

High School graduate or equivalent and two years administrative experience. Knowledge of administrative support functions to include general office computer automation software, practices, and procedures.  Ability to effectively communicate and follow directions verbally and in writing in English. Present favorable pre-employment physical and evidence of immunization and be free of communicable disease.  Provide pre-employment documentation within three days of employment.  Must complete all Navy Child Development training requirements within the specified timeframe to include CPR, First Aid and Child Abuse and Neglect recognition/Prevention.  May be required to work uncommon tour of duty.  

 

Required to obtain and maintain a National Agency Check background screening with Inquiries (NACI) and SECNAV 5512/1, in accordance with current CNIC policy.

 

This position requires the incumbent to drive a vehicle around the installation. A valid driver’s license is required at the time of hire.

 

EVALUATION: Candidates will be evaluated on quality and nature of the experience pertinent to the position.  Application must show sufficient knowledge, skills, and abilities to perform the full range of duties of the CYP Operations Clerk. 

 

Applicants are STRONGLY encouraged to address the above job requirements and submit with application.  Applications should include all experience including dates of employment, training, education, or other information that is relevant to the announced vacancy.

 

HOW TO APPLY: 

  • Resume should be no more than two (2) pages (required).
  • Resume, MUST include month and year of employment for each position (required)
  • Include name and contact information for at least three (3) professional references in your resume.
  • If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.

 

Submit resume/application to: E-mail resume to:  kimberly.t.bennett.fn@us.navy.mil The job title and announcement number (2026-008) MUST appear in the subject line or on your resume. Failure to include this information will result in them not being considered for the position.

 

Resumes that contain PII (Personally Identifiable Information such as birth dates, religious affiliations, pictures, passport numbers, etc.) or Equal Employment Opportunity (EEO) information will be rated as INELIGIBLE.).

 

Conditions of Employment

  • The selected candidate MUST successfully pass a physical examination to determine fitness for duty.
  • Obtain a Brown Card from the Ministry of Labor as proof of eligibility to work with US Government.
  • The selected candidate will be required to participate in the Direct Deposit.

NOTE: Management reserves the right to fill the vacancy by methods other than merit staffing procedures (i.e., non-competitive placements in lieu of, or as exceptions to competitive procedures) or cancel the vacancy announcement at any time during the recruitment process.