CYP Operations Clerk (Flex)

I.   INTRODUCTION:   This position is located within the Morale, Welfare and Recreation Department’s Child & Youth Programs aboard Naval Station, Guantanamo Bay, Cuba.  The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tasks in support of the CYP. THIS POSITION IS OPEN TO US CITIZENS ONLY.

 

II.   MAJOR DUTIES AND RESPONSIBILITIES:   The incumbent performs a combination of duties related to one or more components of the Child Development Program (CDP).  Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the Child Development Program (e.g., CDC, CDH, R&R, and USDA).  Provides front desk coverage, logs children in and out of the facility, informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.  May assist with dissemination of information to CDH Providers regarding training schedules, Certification process, application status, USDA reporting requirements, etc. May perform assigned resource and referral duties.  Ensures child registration and enrollment paperwork is completed and current.  Maintains current waiting list.  Ensures that all USDA food program records ae accurate, up-to date and readily available.  Reviews and submits completed paperwork for background checks.  Collects fees and charges and records payments in accordance with proper procedures.  Notifies supervisor of all delinquent payments.  Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.  Maintains office files and records.  Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.  Takes messages and returns calls.  Provides required information to requesting agencies which include but are not limited to, Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA. Prepares necessary daily, weekly and monthly reports in compliance width reporting policies and procedures and ensures they are submitted in a timely manner.  Conducts research of records and follows up in order to resolve discrepancies and problems.  Notifies supervisor of any discrepancies found and informs supervisor of any issues/problems that cannot be resolved.  Responsible for monitoring all supplies and resources.  Notifies supervisor of items that need to be ordered.  Conducts required inventories.  Performs other duties as assigned.

 

MINIMUM QUALIFICATIONS REQUIREMENTS:

High School graduate or equivalent and two years administrative experience. Knowledge of administrative support functions to include general office computer automation software, practices and procedures.  Ability to effectively communicate and follow directions verbally and in writing (in English).  Possess strong interpersonal skills.  Satisfactorily complete background checks IAW PL 101-647 to include NACI. Present favorable pre-employment physical and evidence of immunization and be free of communicable disease.  Provide pre-employment documentation within three days of employment.  Must complete all Navy Child Development training requirements within the specified timeframe to include CPR, First Aid and Child Abuse and Neglect recognition/Prevention.  May be required to work uncommon tour of duty. 

 

EVALUATION:  Candidates will be evaluated on quality and nature of the experience pertinent to the position.  Applications must show sufficient knowledge, skills and abilities to perform the full range of duties of the Operations Clerk.

Must have or be able to obtain and maintain a current driver’s license within 90 days of being placed in the position.

Must have or be able to obtain and maintain a Secret Security Clearance.

 

HOW TO APPLY: 

  • Resume
  • Include name and contact information for at least three (3) professional references in your resume
  • If claiming Veteran's Preference, completed SF-15 and a legible copy of DD-214 (page 4) as well as any other supporting documentation (disability, official statements, proof of service, etc.) is required.
  • If claiming Gold Star Veteran's Preference, completed SF-15 and a legible copy of DD-1300 as well as any other supporting documentation (official statements, document of service, court decree, etc.) is required.
  • If claiming Military Spouse Preference, a copy of sponsor's orders (applicable for NF-03 and below or equivalent).
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) Priority consideration, submit a copy of the notice of separation.
  • If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
  • If you are a current federal employee, submit your last three evaluations.
  • To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Submit resume/application to: NAF HR Office, PSC 1005 Box 19, FPO, AE, 09593, you can drop at Bldg. 760 or E-Mail resume to:  lakeitra.d.spight.naf@us.navy.mil

As a condition of employment, the selectee will be required to participate in the Direct Deposit/Electronic Fund Transfer upon hiring.

The Department of Navy is an Equal Opportunity Employer.  All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor.

NOTE: Management reserves the right to fill the vacancy by methods other than merit staffing procedures (i.e., non-competitive placements in lieu of, or as exceptions to competitive procedures), or cancel the vacancy announcement at any time during the recruitment process.